Preserve What Matters. Activate What’s Possible.

Whether you’re a school, nonprofit, or organization, preserving decades of photos, documents, and stories can feel overwhelming—yet these collections are foundational to your mission and community.

We provide professional photo organizing, digitization, and secure archival systems that transform scattered materials into structured, accessible collections you can actually use.

From engagement and storytelling to fundraising and legacy preservation, we help organizations preserve history while inspiring the future.

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The Challenge: Valuable History Without Structure

Every organization reaches a moment where its history becomes both an asset and a burden.

  • Schools & Universities: Decades of photographs, slides, and documents capture institutional identity, alumni pride, and community memory, yet without organization, these materials remain underutilized and at risk.
  • Nonprofits: Supporters want deeper connection to mission and impact. When stories and historical assets are fragmented, opportunities for meaningful engagement and donor loyalty are lost.
  • Businesses: Milestones, people, and culture deserve preservation. Without systems in place, important media is scattered, forgotten, or inaccessible when it matters most.

The truth? Your community wants to feel remembered, valued, and connected, and that starts with preserving your story intentionally.

Our Solution: Memory Preservation for Organizations

We transform physical and digital collections into secure, searchable, and thoughtfully organized archives that support both preservation and purposeful use.

Our work is delivered through a phased, customized approach, which may include:

  • Print photo organizing and archival preparation
  • High-quality digitization of photos, slides, negatives, documents, and media
  • Digital photo organizing with consistent naming, metadata, and searchability
  • Secure storage and systems designed for teams or institutions
  • Long-term preservation planning and backup guidance

Every project is customized and designed to meet your goals, audience, and budget.

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How Organizations Use Their Archives

Every institutional archive has a story. Our role is to guide it safely forward.

Schools & Universities

Preserve institutional history while making archives usable for alumni engagement, anniversaries, publications, and future storytelling initiatives.

Nonprofits

Strengthen donor relationships by preserving and activating your organization’s story through meaningful, mission-aligned content.

Businesses & Corporations

Honor people, milestones, and culture with professionally preserved collections that support recognition, internal storytelling, and legacy initiatives.

How it Works

1

Consultation – We take the time to understand your goals, challenges, and the scope of your physical and digital collections, and we travel to you, anywhere in the world, to meet your archive where it lives.

2

Custom Plan – We design a phased solution that may include organizing, digitization, digital structuring, and preservation systems, tailored to your organization.

3

Implementation – Using professional equipment, documented processes, and secure handling, we execute the work while keeping you informed with regular updates and milestones.

4

Engagement & Results – Your organization gains a structured, searchable archive that is protected, accessible, and ready to support engagement and long-term use.

Simple. Scalable. Meaningful.

Case Study: The Chadwick School Archive Journey

A case study in preserving institutional legacy
Chadwick School (Palos Verdes, CA) | Founded: 1935

This case study highlights a multi-phase preservation initiative focused on organizing and digitizing Chadwick School’s historical archives.

Stage 1: Understanding the Story & Listening Before Leading

Intent:
To understand Chadwick School’s history, priorities, and sensitivities before making any decisions about preservation or digitization.

Action:

  • Met with school leadership to align on goals and long-term vision
  • Assessed decades of physical and digital materials across formats and locations
  • Identified historically significant and at-risk items early

Impact:
A shared understanding of scope, risks, and priorities, ensuring the project began with clarity, trust, and intention.

Stage 2: Bringing Order to History From Scattered Materials to a Clear Framework

Intent:
A shared understanding of scope, risks, and priorities, ensuring the project began with clarity, trust, and intention.

Action:

  • Reviewed photos, documents, and memorabilia and organized them chronologically by decade
  • Prepared materials for digitization with consistent naming by date, event, and item type
  • Identified and grouped materials into meaningful categories, such as school events, publications, and historical records

Impact:
The collection became structured and intelligible, revealing both the depth of the archive and a clear path forward for preservation.

Stage 3: Protecting What Matters Most Preservation Before Digitization

Intent:
To safeguard Chadwick’s most fragile and irreplaceable materials before any transformation or transfer occurred.

Action:

  • Prioritized rare, fragile, and historically significant items
  • Stabilized materials using archival-safe handling and storage
  • Addressed vulnerable items first to reduce risk of loss or deterioration

Impact:
The school’s most valuable history was protected, preserved, and prepared for long-term stewardship.

Stage 4: Protecting What Matters Most Preservation Before Digitization

Intent:
To ensure Chadwick’s history could be easily accessed, searched, and shared—without compromising its integrity.

Action:

  • Digitized photos, documents, film, video, and audio by decade
  • Applied consistent naming, metadata, and contextual details
  • Prepared the collection for long-term digital access and growth

Impact:
A searchable, future-ready digital archive replaced siloed materials, unlocking the collection’s full value.

Stage 5: Stewarding the Legacy Forward: An Archive Designed to be Used

Intent:
To deliver an archive that supports storytelling, education, engagement, and future initiatives.

Action:

  • Delivered an organized, accessible archive for staff, alumni, and community use
  • Established a structure that can grow with the institution
  • Supported long-term stewardship rather than a one-time project

Impact:
Chadwick’s history became a shared, living asset—ready to serve generations to come.

Why This Journey Worked

  • A multi-decade collection across many formats
  • Limited internal capacity to manage archival work
  • A need to preserve history without disrupting daily operations
  • A desire for both protection and meaningful access
Check out the introduction to this transformation on YouTube

Client Impact

"Thrilled with the results, and I am overcome with relief."
~Chadwick School

Why Organizations Choose 2000 Paces


  • Over 30 years of experience in photo preservation and storytelling
  • Certified Service-Disabled Veteran-Owned and Women-Owned Small Business
  • Certified Professional Photo Organizer–owned company
  • Documented, repeatable processes ensuring consistency and quality
  • Secure handling, privacy protocols, and encrypted systems
  • Trusted by schools, nonprofits, and organizations nationwide

When you partner with us, you’re not just organizing media, you’re creating a preserved, usable legacy.

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Frequently Asked Questions

How long does it take to get started?

Projects are typically completed in 2 - 4 months with consistent communication, regular progress updates, and measurable milestones.

Do you offer bulk or custom pricing?

Yes, every organization is unique, and we’ll create a package that fits your needs and budget.

What if we don’t have time to manage this?

We provide full support, from logistics to marketing materials, so your team can focus on results.

Let’s Build Something Meaningful Together

Every organization and collection is unique. We begin with a consultation to design a thoughtful, phased plan that aligns with your goals and safeguards your history.

Your community deserves more than another campaign, they deserve a legacy.

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